Core Life Yoga Retreats – Terms & Conditions

1. Booking & Deposit

Your place is confirmed upon receipt of a non-refundable deposit. The deposit amount will be clearly stated at the time of booking. We strongly recommend arranging travel insurance that covers travel, medical costs, retreat activities, and trip cancellation.

2. Age Requirement

Retreats are open to participants aged 18 and over. Those under 18 may attend only with a pre-approved guardian who is also 18 or older.

3. Payment

The remaining balance is due three months prior to the retreat start date, and a reminder will be sent by email. Bookings made within this window require payment in full at the time of booking. Payment can be made by EFT (details provided upon booking) or credit card (a 2.5% processing fee applies). Late payment may result in cancellation, with the deposit retained.

4. Pricing

Prices are subject to change prior to booking due to supplier rates or other external factors. Once your deposit is paid, your price is locked in and guaranteed.

5. Cancellation & Refunds

If you cancel three or more months in advance and your place is filled, payments beyond the deposit may be credited toward a future retreat (valid for 12 months). Cancellations made within three months of the retreat start date are non-refundable and non-transferable. No refunds are issued for late arrivals, early departures, or non-participation in scheduled activities.

6. Health & Medical

Participants are required to disclose any relevant health conditions, injuries, chronic illness, or pregnancy at the time of booking or as soon as they arise. This information is kept confidential and is used solely to ensure your safety and wellbeing during the retreat. Core Life Yoga reserves the right to decline a booking or ask a participant to withdraw if a health condition is deemed to present a risk to themselves or others. We strongly recommend consulting your healthcare provider before attending if you have any concerns.

7. Liability

Participation in all retreat activities — including yoga, hiking, and use of sauna and hot tub facilities — is entirely at your own risk. Core Life Yoga, its facilitator Jen Hamilton take all reasonable care for participant safety but accept no liability for injury, illness, loss, or damage arising from participation in retreat activities. Participants are encouraged to take out comprehensive travel and medical insurance prior to attending.

8. Force Majeure

Core Life Yoga will not be held liable for cancellations or changes resulting from circumstances beyond our control, including but not limited to natural disasters, extreme weather, pandemics, government restrictions, or other unforeseeable events. In such cases, we will make every effort to offer a credit or transfer to a future retreat, though refunds cannot be guaranteed.

9. Photography & Privacy

Photos and videos may be taken during the retreat for use in Core Life Yoga marketing materials, including social media and the website. If you would prefer not to be photographed, please let us know prior to or upon arrival and we will respect your wishes. Your personal information will never be shared with third parties.

10. Dietary & Accessibility Needs

We are committed to doing our best to accommodate dietary requirements and accessibility needs. Please advise us at the time of booking so we can make every effort to meet your needs. While we will always endeavour to accommodate requests, we cannot guarantee that all requirements can be fully met.

11. Retreat Changes

In the unlikely event of a venue or location change, we will do our best to provide a comparable alternative and notify you promptly. If Core Life Yoga needs to cancel a retreat, we will endeavour to recover costs from venues, caterers, and suppliers and pass these on to participants. However, refunds cannot be guaranteed as they are dependent on third-party supplier policies. You may also choose to transfer your payments toward a future retreat. This is why we strongly recommend comprehensive travel insurance at the time of booking. Core Life Yoga is not responsible for additional costs such as flights or travel insurance.

12. Conduct Core Life Yoga reserves the right to refuse or cancel a booking if a participant's behaviour or circumstances are deemed to impact the safety or experience of the group. The standard cancellation policy applies in such cases.

13. Updates These terms may be updated at any time, and the most current version will apply. By completing your booking, you confirm that you have read and agreed to these Terms & Conditions.

A Terms & Conditions agreement and Health & Medical Questionnaire will be sent to you at the time of booking.